The Administrative Assistant must be able to apply critical thinking skills while operating in a fast-paced, deadline-driven environment and execute relevant duties in an independent, professional, and timely manner. This position requires the Administrative Assistant to prioritize work assignments while working with others internally and externally, including administrative staff, project managers, the management team, vendors, and clients, professionally and productively.
Key Job Responsibilities:
• Assisting Project Managers in setting up new jobs and related administrative functions.
• Assisting the A/P department with the vendor and supplier payment processes.
• Assisting the A/R department with processing invoices: reviewing and verifying invoices for accuracy
• Assisting with small job billing.
• Assisting Project Managers with client and vendor relationships.
• Communicating with suppliers, as necessary, to ensure timely payments and resolve discrepancies.
• Assisting with the tracking of expenses: monitoring expenditures, maintaining expense documentation, and preparing reports as needed
• Assisting with the creation and maintenance of project records.
• Assisting with the new hire onboarding process.
• Assisting the Safety representatives with safety-related issues specific to the branch office.
• Order, track, and manage office supplies.
• Successfully perform any other tasks assigned by management, both in the branch office and across the company.
Qualifications:
Education - High School Diploma
Experience:
• Three years or more of administrative assistance experience is preferred
• Experience and ability to use Microsoft Office products
Skills/Traits
• Strong organizational skills required.
• Ability to manage and prioritize multiple responsibilities, projects, and deadlines concurrently.
• Ability to pay attention to details, produce accurate work product, and exhibit a results-oriented approach to work.
• Strong interpersonal verbal and written communication skills, including phone skills.
• Ability and willingness to learn new skills related to the successful performance of responsibilities.
• Proficiency in the use of personal computers and Microsoft software applications, specifically Excel.
• Maintain regular and predictable attendance and ensure timely completion of tasks.
• Effective partnership in working cooperatively and collaboratively with clients, team members, vendors, and clients.
• Work professionally and courteously with clients, team members, vendors, and others.
Other:
• Ability to complete Lawson Electric background/drug screening processes
• Environment: Office
• Overtime: Not anticipated
• Travel Required: Not anticipated
Physical Demands:
Work is predominantly performed in a quiet to moderately loud office environment.
Required to remain in stationary position 90% of the time, occasionally move about inside the office, constantly operate computer and other office productivity machinery such as copier and position self to maintain files in cabinets and occasionally lift up to 25 pounds; ability to accurately communicate information and ideas so that others will understand; observe details at close range.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
